Post-Interview Candidate Follow-Up — Automate Interview Follow-Up Emails | Town
Post-Interview Candidate Follow-Up
Post-Interview Candidate Follow-Up is a routine your Townie AI assistant runs when an interview on your calendar ends: it reads the conversation notes and your thread with the candidate, then drafts a personal follow-up in your voice — next round, a hold, or a kind pass — and holds it for your approval.
To: your Townie
Subject: Create me a Post-Interview Candidate Follow-Up routine
Sent when you sign up — works as-is, or edit anything.
Every follow-up waits for your sign-off.
See it work: no candidate left hanging
Draft the candidate follow-up the moment an interview ends
After each interview, reads the notes and the candidate thread, then drafts a personal follow-up matched to their status.
Trigger When an interview ends
Tools and actions
Spot the interview
Read notes or transcript
Read the candidate thread
Draft the follow-up
Prompt
After each interview ends, read the notes and my thread with the candidate, then draft a personal follow-up in my voice with concrete next steps — and leave it for my review.
Drafts
Draft
Next steps — Senior PM at Halcyon
Jordan, great conversation today — your marketplace pricing story stuck with the team. We'd like to move you to a final round with...
Draft
Where things stand
Asha, thanks for the time this morning. You're very much still in process — the panel wraps Thursday and I'll have a real answer by...
Draft
Thank you, and an honest update
Chris, I appreciated your candor about what you want next. We're moving forward with another candidate for this one, but your platform work...
Advance, hold, or kind pass — each drafted to fit.
How this routine works
Works with
- Gmail](/content/integrations/gmail/index.html)
- Google Calendar](/content/integrations/google_calendar/index.html)
- Outlook](/content/integrations/outlook/index.html)
- Ashby](/content/integrations/ashby/index.html)
- Granola](/content/integrations/granola/index.html)
- Zoom](/content/integrations/zoom/index.html)
- Slack](/content/integrations/workspace_slack/index.html)
- And more
- 1
It runs when the interview ends
As soon as an interview on your calendar wraps, your Townie gets to work — while you're already on to the next conversation.
- 2
It reads what actually happened
The interview notes or transcript plus your recent thread with the candidate, so the draft references something real from the conversation, not a template.
- 3
You approve the right message
A draft in your voice matched to where the candidate is: a concrete next round, a genuine hold, or a kind pass that leaves the door open. Nothing sends without you.
Post-Interview Candidate Follow-Up FAQ
What does the Post-Interview Candidate Follow-Up routine do?
It's a routine your Townie AI assistant runs after each interview on your calendar: it reads the conversation notes and your email thread with the candidate, then drafts a personal follow-up in your voice with clear next steps — matched to whether they're advancing, on hold, or getting a kind pass. Every draft waits for your approval.
Could it accidentally send a rejection on its own?
No — nothing candidate-facing sends without you. The routine's default is draft-and-hold: you review and approve every message before it goes out. Read more in our security overview.
What tools does it need?
Your calendar to know when interviews end, your email for the candidate thread and the draft, and ideally a meeting-notes source like Granola, Fathom, or Fireflies so it can reference what was actually said.
Will it mention comp or internal feedback?
No — this routine is candidate-facing only. Comp discussion, scorecards, and your candid read stay out of these drafts entirely; the internal write-up is a separate routine you can add alongside it.
Can I control the tone of a pass?
Yes — tell your assistant how you handle passes (how direct, whether to invite future roles, what warmth sounds like from you) and it drafts to that standard. Your edits before sending teach it, too.