Post-Interview Pipeline Update — Automate ATS Scorecards & Notes | Town
Post-Interview Pipeline Update
Post-Interview Pipeline Update is a routine your Townie AI assistant runs when an interview on your calendar ends: it reads the notes or transcript, drafts your scorecard and interview notes in your ATS's exact format, identifies the candidate record to update, and suggests the stage change — all internal, nothing candidate-facing.
To: your Townie
Subject: Create me a Post-Interview Pipeline Update routine
Sent when you sign up — works as-is, or edit anything.
Get started with this routine
Internal only — it never emails candidates or clients.
See it work: the write-up done before your next call
Keep your ATS current without the data entry
After each interview, drafts the scorecard and notes in your ATS format and suggests the stage change on the right record.
Trigger
When an interview ends
Tools and actions
Spot the interview
Read notes and transcript
Update the tracker
Draft the scorecard
Prompt
After each interview, draft my scorecard and notes in my exact format, find the candidate record to update, and suggest advance, hold, or reject — internal only.
Candidate Pipeline
you@searchfirm.com
Advance suggested
Jordan Lee Onsite done, scorecard draftedAsha Patel Panel strong, refs next
Hold suggestedMarcus Webb Good read, comp gap flagged
Reject suggestedDana Cole Scope mismatch, notes ready
Chris Novak Withdrew, record closed out
How this routine works
Works with
It runs when the interview ends.
The moment an interview on your calendar wraps, your Townie pulls the notes or transcript plus the candidate and role context — while your read is still fresh.
It writes in your real format.
Scorecard and clean interview notes matched to your ATS's exact structure — written straight in where possible, or captured copy-paste ready. Your candid notes stay internal.
Your pipeline stays current.
It identifies the right candidate record, suggests the stage change — advance, hold, or reject — and preps the hiring-manager read if you want one. You confirm; it files.
Post-Interview Pipeline Update FAQ
What does the Post-Interview Pipeline Update routine do?
It's a routine your Townie AI assistant runs after each interview on your calendar: it reads the interview notes or transcript, drafts your scorecard and notes in the exact format your ATS uses, identifies the candidate record to update, and suggests the stage change based on your read — so the post-interview data entry is done the moment the conversation ends.
Could my candid notes reach a candidate?
No — this routine is internal-only by design. It never emails candidates or clients, and your candid assessment stays in the internal write-up. Access is scoped to you and the accounts you connect. Read more in our security overview.
What tools does it need?
Your calendar to catch interview ends, a notes or transcript source, and your tracker — a spreadsheet, or an ATS like Greenhouse, Lever, or Ashby. If it can't write to your ATS directly, it formats everything copy-paste ready instead.
Will it match my actual scorecard fields?
Yes — that's the point of the setup conversation. Your assistant asks for your scorecard's real fields, your stage names, and your format before it builds, so the output drops into your process rather than a generic template.
Does it decide advance or reject on its own?
No — it suggests the stage change based on your read from the conversation, and you confirm. You choose what it files automatically and what always waits for your review.
Can it also prep the hiring-manager read?
Yes — optionally, it drafts your candid assessment for the team as a separate internal artifact, in whatever form you want it. Tell your assistant during setup and it's part of every write-up.